Paper preparation guidelines

Described below are the particular suggestions for submission of papers to WAO 2007.

All contributions should be uploaded via the Internet using the facilities provided by the organizers. However, authors must also submit a hard copy at the conference. All papers must be presented by the author(s) or a delegate; papers will not be accepted for proceedings only. No page limitation exists however please try to be optimal!

Manuscripts

Authors are invited to use the templates and in case of difficulties they should consult the JACOW electronic publication help pages. The templates contain styles which, when applied, will automatically ensure correct typesetting and layout.
Format file accepted are:

Portable Document Format (pdf)
Word (doc)
OpenOffice Writer (doc)

General Layout

See the template for a typical implementation of the requirements. Manuscripts should be prepared for one side of the paper and

Either A4 (21.0 cm x 29.7 cm; 8.27 in x 11.69 in) or US letter size (21.6 cm x 27.9 cm; 8.5in x 11.0 in)
Single spaced text in two columns of 82.5 mm (3.25 in.) with 5. 3mm (0.2 in.) separation.
The text located within the margins specified as follows to facilitate electronic processing of the postscript file.

The margins should be as follows:

Margins	A4 paper	US Letter paper
Left	20 mm	20 mm
Right	20 mm	26 mm
Top	37 mm	19 mm
Bottom	19 mm	19 mm

Authors should use only TIMES or Times New Roman (in roman, bold or italic) and Symbol fonts. All contributions should use 10pt fonts for the normal text. Title

The title should use 14pt bold uppercase letters and be centred on the page. The names of the authors and their organisation/affiliation and mailing address should be listed alphabetically in 10pt upper and lower case letters, grouped by affiliation. When there is more than one author, the submitting author's name should be given first, followed by the other names in alphabetical order.

Section Headings

Section headings should use 12pt bold uppercase letters and be centred in the column. They should NOT be numbered.
Widow and Orphan Control: All headings should appear next to the following text - there should never be a column break between a heading and the following paragraph.

Subsection Headings

Subsection headings should use 12 pt italic letters, be left aligned and justified in the column. As for section headings, they should NOT be numbered.

Figures and Tables

Place figures and tables as close to the place of their mention as possible. Lettering in figures and tables should be large enough to reproduce clearly, using only the approved fonts. Use of non-approved fonts in figures often leads to problems when the files are processed and may even cause loss of information. All figures and tables must be given sequential numbers (1, 2, 3, etc.) and have a caption placed below the figure or above the table being described. If a displayed equation needs a number, place it flush with the right margin of the column.

References

All bibliographical references should be numbered and listed at the end of the paper in a section called "REFERENCES". When referring to a reference in the text, place the corresponding reference number in square brackets. See the sample paper for a typical example.

Acronyms

Acronyms should be defined the first time they appear.

Page Numbers

DO NOT have page numbers. They will be added by the Editing Team when they produce the final proceedings.

Templates

Authors are strongly advised to use the template corresponding to the correct version of WORD and not to transport the document across different platforms e.g. MAC <-> PC or across different versions of WORD on the same platform.

Paper submission instructions